Manager Resources

Becoming a Team Manager

Thank you for volunteering! 

The Team Manager is a central figure in creating the flow of communication within the team (players, parents and coaches), and also between the team and all support systems such as the Minor Hockey Association (VMHA), Division Managers, League Managers, other teams, referees, officials, etc. Ultimately, the manager is responsible for ensuring all the off-ice tasks are completed. This does not mean that the manager has to do it all; he or she needs to make sure that things get done via delegation. This is a pretty big job so set yourself up a posse. Every parent on your team must volunteer for something. 

Certification requirements of a Team Manager:
1. Respect in Sport - please see BC Hockey's RiS program 
2. Criminal Record Check -  please see https://justice.gov.bc.ca/eCRC/home.htm  Access Code: 89EJQFW58M
3. Concussion Awareness Training Tool (CATT) - to register click here - must be completed prior to start of season 

All qualifications must be completed prior to the start of the season - please submit your receipts and completion certificates to Gord Rumohr, risk-manager@vmha.com for reimbursement.

Criminal Record Checks

Every rostered team official and any appointed Board position aged 18 and over and dealing regularly with children must have on file with the VMHA a current criminal record check that includes a vulnerable sector search.

Once a criminal record check is on file with the VMHA, it is considered current for 3 years from the year of check.

The Vulnerable Persons Check (VPC) is included within the online format of the Criminal Record Check (CRC), as offered through the Ministry of Justice website. The Criminal Records Review Program (CRRP) automatically incorporates a VPC into every CRC completed through this platform, as noted on the Ministry of Justice website:
 
“As part of your criminal record check process, the Criminal Records Review Program (CRRP) will also conduct a vulnerable sector check. This process determines whether you have any record suspensions (formerly known as pardons) for sexual offences.”

A vulnerable sector search is an additional, secondary search of the criminal record databases that encompasses convictions for pardoned sex offences that have subsequently been pardoned. [Pardoned offences are not typically included in a criminal record check.] Vulnerable sector searches are only available to individuals who are identified as working with an organisation responsible for the well-being of children under the age of 18 - the VMHA is such an organisation.
 
For more information you can visit the Ministry of Justice website at the following link:
Should you have any questions please contact the BC Hockey office at crc@bchockey.net.
 
Process:
To obtain your Criminal Record Check, please follow the link to the Ministry of Justice criminal record check site:
 
 
VMHA Access Code: 89EJQFW58M
 
If you have had a CRC in the last 3 years through your employer or other volunteer position this can be shared with the VMHA and the options for both are well explained in the link included with the email invitation.  Both applying for and sharing the CRC can also be done manually and the Department of Justice site has the fillable/downloadable forms available.
 
The completed CRC will be forwarded directly to the Risk Manager.

Fingerprint Process:
 
You may be asked to have fingerprinting done as part of the CRC process.
At the City of Vancouver, there is a $25.00 fee for volunteers. This fee will paid by VMHA.
 
Fingerprinting is done by the VPD at the Graveley street office, and information on the process is located through the following link:
 

Team Manager Manual

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The Team Canada Manager Handbook is a very useful resource to help you during your season - click here.


PCAHA Team Manager Info Page

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PCAHA Team Manager Info Page


TeamLink

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PCAHA Teamlink Manual


How to Book an Official

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Get information on how to book officials for games.

Score Clock User Guides

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Agrodome Score Clock User Guide



Game Sheet Completion Instructions

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Game Sheet Completion Instructions - Manager




Special Event Sanction

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  1. To request coverage for such events, a Special Event Sanction Request Form should be submitted to the BC Hockey office at least 7-10 business days prior to the start of the planned event. 
  2. A separate Special Event Sanction Request Form should be submitted for each different activity. However, if the same activity will occur multiple times, such as dryland training, one request can be submitted for all the dates that activity will occur.
  3. The form must be completed in full.
  4. For dates, it is acceptable to use a span or list of dates.
  5. Please include a detailed description. Listing a generic description such as “dryland training” is insufficient and the form will be returned with a request to expand on the activities.
  6. All Sanction Requests will be returned by BC Hockey regardless of whether they are approved or denied. Processed Sanction Requests will be returned via email to the VMHA President.