Board Member Position Descriptions




  • The President shall preside at all meetings of the Association and of the Directors.
  • The President is the chief executive officer of the Association and shall supervise the other officers in the execution of their duties.
  • Oversee the operations of VMHA.
  • The President shall have the power to suspend any team, player, Regular Member, Parent Member, or team official, for improper or impolite conduct on or off the ice, abusive language to any of the officials or referees or for failure to comply with the Vancouver Minor Hockey Association Constitution, Bylaws, and Regulations pending review of the incident by the Discipline Committee.
  • Attend and participate in PCAHA meetings, Killarney Community Centre Board Meetings, BC Hockey AGM.



  • The Vice President shall carry out the duties of the President during his absence and perform such other duties as may be delegated to them in these Bylaws or otherwise.
  • The VP 1 shall be the chairman of the Discipline Committee. The Discipline Committee shall: (a) Review disciplinary decisions of the President. (b) Review all misconduct penalties assessed against players, Regular Member, Parent Members, and team officials to suspend or take such other disciplinary action that may be deemed necessary.



  • The Vice President shall carry out the duties of the President during his absence and perform such other duties as may be delegated to them in these Bylaws or otherwise.
  • Oversee communications to VMHA membership.
  • Liaise with Board Members to ensure content of website is up to date.
  • Provide coaching to team personnel interested in using online calendar system.
  • Email VMHA membership with regards to important current events (photo day, tournament sponsorship, AGM notices, and registration)
  • Chair the Appeal Committee
  • Receive Appeal Requests - initiate appeal process as per guidelines contained within VMHA Policy



  • The Vice President shall carry out the duties of the President during his absence and perform such other duties as may be delegated to them in these Bylaws or otherwise.
  • Oversee the Risk & Safety Portfolio
  • Oversee the Referee Portfolio



  • Develop and present on-ice programs within the association.
  • Perform public relations as required pertaining to the association and its coaches.
  • Liaise with Executive Committee on behalf of the coaches in the association
  • In charge of selection of coaches for various divisions within the association
  • Present list for selection of coaches to Executive Committee for approval
  • Liaise with B.C.A.H.A. District Coaching Coordinator regarding coaching clinics
  • Recommend coaches to Executive Committee for attendance at higher-level clinics.
  • Meet with association coaches to discuss problems and solutions.
  • Attend regular meetings of the Executive Committee.
  • Perform evaluations on coaches during games and practices.
  • Assist with evaluation of players for team selection.
  • Establish team play guidelines, Coordinate meeting of coaches and players with local Referee-in-Chief or B.C.A.H.A. Referee Committee Member for better understanding of the rules of the game.
  • Other duties as assigned by the local association.
  • Manage and minimize the risk inherent in performing the day-to-day duties of a coach coordinator.



  • Distribute, maintain, and collect the equipment owned by the Association.
  • Oversee the purchasing of all new equipment.



  • Coordinate fundraising through various VMHA fundraising initiatives



  • The Tournament Director shall organize the VMHA tournaments with a committee consisting of 2 board member and parent volunteers.



  • See that all filings required by the Society Act are made.
  • See that the correspondence of the Association is properly conducted.
  • Issue notices of meetings of the Association and Directors.
  • Keep minutes of all meeting of the Association and Directors.
  • Have custody of all the records and documents of the Association except those required to be kept by the Treasurer, the Registrar or those kept by the Association’s solicitors.
  • Have custody of the common seal of the Association, if any.



  • See to the keeping of the financial records, including books of account, necessary to comply with the Society Act.
  • See that financial statements are rendered to the Directors, Members, and other when required.
  • Be the chairman of any Finance Committee, which may be appointed to assist him with his duties.
  • See that insurance as approved by the Directors is provided for both individuals and the Association.



  • Assign officials to game dates.
  • Maintain communication with division managers in resolving conflict game rescheduling, play off, and exhibition game rescheduling.
  • Balance the game assignments between qualified officials, depending on availability and/or disqualifying evaluation by the Referee-in-Chief, suspension of officials.




  • The registrar must follow all rules set out by Hockey Canada, BC Hockey and Pacific Coast Amateur Hockey association.
  • Registration for VMHA typically opens April 1st for returning players and June 1st for new players.
  • The registrar works closely with the Coach Coordinator / Ice Allocator to determine the number of teams the association will be able to accommodate. In addition, the registrar will work with the Coach Coordinator as well as the Risk Manager to ensure all team officials’ requirements are met prior to the deadline.
  • The registrar handles all deposits to assist the treasure in allocation the funds accordingly.
  • The registrar handles requests for registration refunds, as well as jersey deposits and volunteer fee refunds.
  • The registrar handles request for player moves
  • The registrar will work closely with the Divisional Managers.  Once teams have been selected the Divisional Manager will give the registrar a list of players and 5 team officials.  The registrar will need to roster the teams in HCR prior to the first league game.
  • Implement the screening process for team volunteers of the Association.
  • Hold in strict confidence of any elements of a personal or sensitive nature which may arise in a coaches’ and/or volunteers’ screening process.
  • Notify the Membership through the Executive Committee and Division Managers of safety issues and recommendations and promote Risk Management within the Association.
  • Become knowledgeable in the C.H.A and B.C.A.H.A. Risk Management programs and procedures.



  • In general, the function of the Ice Allocator is to determine the ice requirements of the association each season in consultation with the President, Registrar and Coach Coordinator.
  • VMHA Ice Allocator is to acquire sufficient ice from the Vancouver Parks Board (or other agencies or sources) to provide the following:
    • Preseason, Development Ice, Try Out Ice, Game Ice, Practice Ice, Playoff Ice, Final 4 host ice, Spring & Summer program Ice, and Tournament Ice
  • Once obtained they will prepare a schedule for the above noted ice requirements, communicate those times with PCAHA, division managers, and the coach coordinator as needed.  They will adjust the schedule (re-allocate) as necessary to resolve conflicts, communicate arena closures and update teams/coaches in respect of any scheduling changes.



  • Maintain an effective line of communication between the referees.
  • Coordinate training programs for all referees.
  • Aid scorers and timekeepers with advice and necessary training programs.
  • Evaluate officials.



  • Oversee the Development Program for the Association
  • Work closely with the VMHA Coach Coordinator & Ice Allocator to develop programming.