Board Members - Voting Positions
- The President shall preside at all meetings of the Association and of the Directors.
- The President is the chief executive officer of the Association and shall supervise the other officers in the execution of their duties.
- Oversee the operations of VMHA.
- The President shall have the power to suspend any team, player, Regular Member, Parent Member, or team official, for improper or impolite conduct on or off the ice, abusive language to any of the officials or referees or for failure to comply with the Vancouver
- Minor Hockey Association Constitution, Bylaws, and Regulations pending review of the incident by the Discipline Committee.
- Attend and participate in PCAHA meetings, Killarney Community Centre Board Meetings, BC Hockey AGM.
- The Vice President shall carry out the duties of the President during his absence and perform such other duties as may be delegated to them in these Bylaws or otherwise.
- Director of Rep "A" Hockey
- The VP1 shall be the chairman of the Discipline Committee. The Discipline Committee shall: (a) Review disciplinary decisions of the President. (b) Review all misconduct penalties assessed against players, Regular Member, Parent Members, and team officials to suspend or take such other disciplinary action that may be deemed necessary.
- The Vice President shall carry out the duties of the President during his absence and perform such other duties as may be delegated to them in these Bylaws or otherwise.
- Director of "C" Hockey
- Oversees VMHA communications to membership
- Chair the Appeal Committee
- Receive Appeal Requests - initiate appeal process as per guidelines contained within VMHA Policy
- The Vice President shall carry out the duties of the President during his absence and perform such other duties as may be delegated to them in these Bylaws or otherwise.
- Oversee the Risk & Safety Portfolio
- Oversee the Referee Portfolio
- Is part of the Hockey Operations Committee
- Perform public relations as required pertaining to the association and its coaches.
- Liaise with Executive Committee on behalf of the coaches in the association
- In charge of selection of coaches for various divisions within the association
- Present list for selection of coaches to Executive Committee for approval
- Liaise with B.C.A.H.A. District Coaching Coordinator regarding coaching clinics
- Recommend coaches to Executive Committee for attendance at higher-level clinics.
- Meet with association coaches to discuss problems and solutions.
- Attend regular meetings of the Executive Committee.
- Perform evaluations on coaches during games and practices.
- Assist with evaluation of players for team selection.
- Establish team play guidelines, Coordinate meeting of coaches and players with local Referee-in-Chief or B.C.A.H.A. Referee Committee Member for better understanding of the rules of the game.
- Other duties as assigned by the local association.
- Manage and minimize the risk inherent in performing the day-to-day duties of a coach coordinator.
- See that all filings required by the Society Act are made.
- See that the correspondence of the Association is properly conducted.
- Issue notices of meetings of the Association and Directors.
- Keep minutes of all meeting of the Association and Directors.
- Review and presents the monthly financial statements to the Board of Directors, Members, and others when required.
- Review and approves VMHA annual financial statement with the external auditor (Smythe LLP).
- Maintain to the keeping of the financial records, including books of account, necessary to comply with the Society Act.
- Review and approves all VMHA expenditures, which includes sending cheque requests to Killarney bookkeeper.
- Prepare and facilitates the development of the annual budget with input from all Board of Directors.
- Participate in various committees (golf committee, hockey tournament committee) to oversee the finance function.
- Manages the annual gaming grant application and other grant opportunities (viaSport), where available.
- Reviews monthly revenues and expenses transactions history to ensure revenues and expenses are categorized correctly.
- Manages and signing officer of other VMHA bank accounts.
- Be the chairman of any Finance Committee, which may be appointed to assist him with his duties.
- Assign officials to VMHA Home game dates, including any tournaments hosted by VMHA.
- Maintain communication with division managers and team managers in resolving conflict game rescheduling, play off, and exhibition game rescheduling.
- Balance the game assignments between qualified officials, depending on availability and/or disqualifying evaluation by the Referee-in-Chief, suspension of officials.
- Assist Referee-in-Chief in coordinating training sessions for new and returning officials
- Maintain communication with Referee-in-Chief and VP3 in referees development programs
- Maintain, distribute and collect VMHA goalie equipment
- Organize distribution and collection of all VMHA Jerseys
- Oversee purchase of all new equipment as needed annually
- Distribute coaching supplies and equipment
- Coordinate fundraising through various VMHA fundraising initiatives
- The Tournament Director shall organize the VMHA tournaments with a committee consisting of 2 board member and parent volunteers.
Non-Voting Positions
- Represent the interests of players and parents of the division to the Association Executive
- Oversee the operation of teams in the division
- Assist the Coach Coordinator with selection of coaches, if needed.
- Confirm team officials
- "A" - team manager, HCSPs, treasurer
- "C" - coaches, team manager, HCSP
- In conjunction with team officials, arrange for the allocation of players to teams. This may also involve player movement, addition, and/or deletion during the season
- Provide the registrar with team rosters (players and officials) once finalized
- Provide information on evaluation, practice, and game ice allocation to the division
- Assist team managers with TeamSnap and HiSports
- Ensure that team equipment needs (i.e., goalie equipment, jerseys, and First Aid kits) are fulfilled through the equipment manager and that said equipment is returned at the end of the season.
- Facilitating any disputes, resolving complaints
- May assist in the development of divisional tournaments
- Oversees the equitable assignment of exhibition games and approves all out of town exhibition games for the division. Oversees the administration procedures for these games
Qualifications
- Have a strong hockey administrative background
- Ability to work with team personnel
- Ability to act as a liaison with the association executive
- Knowledgeable in rules, regulations, administration procedures of the division, association, district
- Familiar with TeamSnap and HiSports
- Familiar with PCAHA - DMs need to be the point of contact with PCAHA League Managers until team managers are in place
Additional information can be found in the VMHA Division Manager’s Manual.
- The registrar must follow all rules set out by Hockey Canada, BC Hockey and Pacific Coast Amateur Hockey association.
- Registration for VMHA typically opens April 1st for returning players and June 1st for new players.
- The registrar works closely with the Coach Coordinator / Ice Allocator to determine the number of teams the association will be able to accommodate. In addition, the registrar will work with the Coach Coordinator as well as the Risk Manager to ensure all team officials’ requirements are met prior to the deadline.
- The registrar handles all deposits to assist the treasure in allocation the funds accordingly.
- The registrar handles requests for registration refunds, as well as jersey deposits and volunteer fee refunds.
- The registrar handles request for player moves
- The registrar will work closely with the Divisional Managers. Once teams have been selected the Divisional Manager will give the registrar a list of players and 5 team officials. The registrar will need to roster the teams in HCR prior to the first league game.
- Implement the screening process for team volunteers of the Association.
- Hold in strict confidence of any elements of a personal or sensitive nature which may arise in a coaches’ and/or volunteers’ screening process.
- Notify the Membership through the Executive Committee and Division Managers of safety issues and recommendations and promote Risk Management within the Association.
- Become knowledgeable in the C.H.A and B.C.A.H.A. Risk Management programs and procedures.
- The function of the Ice Allocator is to determine the ice requirements of the association each season in consultation with the President, Registrar and Coach Coordinator.
- VMHA Ice Allocator is to acquire sufficient ice from the Vancouver Parks Board (or other agencies or sources) to provide the following:
- Preseason, Development Ice, Try Out Ice, Game Ice, Practice Ice, Playoff Ice, Final 4 host ice, Spring & Summer program Ice, and Tournament Ice
- Once obtained they will prepare a schedule for the above noted ice requirements, communicate those times with PCAHA, division managers, and the coach coordinator as needed. They will adjust the schedule (re-allocate) as necessary to resolve conflicts, communicate arena closures and update teams/coaches in respect of any scheduling changes.
- Maintain an effective line of communication between the referees.
- Coordinate training programs for all referees.
- Aid scorers and timekeepers with advice and necessary training programs.
- Evaluate officials.